Protect your school with secure teacher document collection and tracking
SkoolSpot's Safeguarding Records / Single Central Record supports governance, risk management and compliance (GRC) efforts for accreditation, student safeguarding standards and teacher data privacy.
Security - Our Top Priority
Your school's data security is our top priority, we have policies and security measures in place to ensure full compliance and encryption.
Securely collect and approve teacher documents all in one platform
Emails are not a secure way to receive, share or store personal documents.
SkoolSpot’s Single Central Record allows schools to securely request documents from staff (with tailored instructions and reminders) and collect/approve documents all within one spot.
Customize document collection according to your school and country
SkoolSpot customizes document collection and checks to align with your school's governance, risk management and compliance (GRC) needs and country’s visa document requirements.
Simplified tracking and reporting on visa, compliance and HR documents
See who is missing documents, who is complete and send reminders to staff to complete with one click.
On-demand reporting for internal use, boards, inspectors and accreditation visits.
Management of staff and documents
Access a complete list of all staff members along with their documents.
Simply click through to a staff profile to see what it is complete or missing and send reminders to staff members to ensure full compliance as soon as possible.
Frequently asked questions
How quickly can I get started?
Fast! Most schools are setup and running within 3-5 business days.
Are you GDPR compliant?
Yes. The SkoolSpot platform is GDPR compliant with enhanced security features to ensure your school and your teachers' personal documents are kept secure.
Will this replace all my spreadsheets?
Yes! You are able to track visa process, HR documents, training certificates and compliance documents all in one, central location.
Why aren't emails a secure way to receive my teacher's personal documents?
Sending documents through email is risky.
Features of SkoolSpot’s
Single Central Record (SCR)
Secure Encrypted Hosting
Customer Service Support
Secure Download of Documents
User Permission Settings
Customized Terms and Conditions
Customizable school branding